Our Software
Reporting and Controlling for Invoice Processing and Purchase-to-Pay Automation
Can anyone in your AP staff check the status of a specific supplier invoice at any time?
Can your Finance or AP Manager respond quickly and easily when your CFO enquires about the total value of supplier invoices received during the month?
Some suppliers may be more troublesome than others. But how much does it really cost to handle these suppliers?
These are common questions for AP departments. Not only that, but they take valuable time for both staff and management to answer properly.
ITESOFT.Dashboard is there to help by giving you a complete and accurate view of your entire Purchase-to-Pay process. This application provides many kinds of aggregate views of the process in the form of charts and graphs. It also gives you a full audit trail of all invoices processed through the ITESOFT Purchase-to-Pay Suite.
With ITESOFT.Dashboard you’ll be in full control of your AP process from both an operational and financial point of view.
Main features at a glance
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Gives an end-to-end view of the process from electronic and scanned invoice reception all the way to payment.
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Monitors the Purchase-to-Pay solution in real-time and identifies problems or bottlenecks.
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Records every manual and automatic step, showing clearly who did what and when.
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Natively integrated as part of the ITESOFT Purchase-to-Pay Suite including ITESOFT.FreeMind for Invoices, ITESOFT.Share, ITESOFT.Balance (SAP or Oracle).
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Integrates easily with other ERP software through an open Service Oriented Architecture.
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Delivered with 10 built-in reports for the most common requests and may be entirely customised to create your own scorecards and reports.
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Offers an intuitive and modern Web interface for easy access from anywhere.
Product Benefits
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Records a full audit trail of the entire AP process - a must for compliance (SOX and similar).
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Allows better process monitoring to anticipate needs and issues.
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Saves significant time by providing reports automatically instead of requiring tedious error-prone spreadsheet creation.
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Boosts AP department productivity by reducing the time spent on supplier enquiries (even when delegating this task to non-AP staff).
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Accesses production data history to measure performance gaps and establish action plans to address issues.
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Provides full audit trails on invoices and payments to facilitate auditors’ work.
Full process description
Capture and collect
FreeMind for Invoices captures documents wherever they enter your organisation:
- At a centralised location using a fast document scanner in a shared service centre or central AP department.
- At remote offices and branch locations using the browser-based scan module connected to a desktop scanner, network scanner, or multi-function device (MFD).
- From EDI and WebEDI providers.
By capturing documents in a consistent and controlled manner, FreeMind for Invoices enables you to process incoming invoices without delay, effectively eliminating the costs associated with photocopies and transport, and eradicating the risk of losing invoices within your organisation and causing delays in posting.
Extract and validate data
The solution extracts and validates invoice data with minimal manual intervention. Up to 80% or more of your invoices are read automatically and go straight into the ERP for coding and posting. An invoice is only stopped and flagged when a business rule is broken, such as when the PO number is missing.
Benefit:- Saves cost of keying-in information by hand.
- AP department productivity is less dependent on data entry skills.
- Invoices are accounted for without delay, improving the accuracy of end-of-period financial reporting.
Exception handling and QA
A small portion of documents or fields may be presented to a user for verification. In this case the ITESOFT.FreeMind WebCheck module offers an easy-to-use interface that both fosters user acceptance and productivity, thereby resulting in better data quality.
Benefit:- Increases user productivity and comfort.
- Browser-based exception handling module enables flexible work organisation across geographically dispersed sites.
Export invoice images and data to the ERP
In the last step of the process, extracted data and images are exported to the ERP and passed to a workflow and/or document management system such as ITESOFT.Share or Microsoft SharePoint to begin approval and coding workflows before final posting in the ERP system.
Benefit:- Seamlessly integrates the invoice capture and approval process.
- Enables you to work exclusively with e-documents even when you mostly receive paper, thus avoiding manual document distribution costs and hassles.
- ITESOFT.Share offers the advantage of an integrated single-source solution.
- Provides certified integration solutions for SAP and Oracle EBS for worry-free integration with your ERP
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